As the project comes down to an end, you’ll begin decommissioning the temporary workflows, meetings and operations you used to deliver the project, and getting all key stakeholders to sign off on the project. This is the final phase where the project and all of the underlying deliverables are finally completed. ![]() Ultimately, the success or failure of project execution rests on the ability of employees to communicate clearly about the progress of the project and any obstacles they face. ![]() Support is key to ensuring ongoing risk mitigation and keeping the project within budget. More broadly, you (or the IT project manager) will also be able to act as a central resource to help support employees if there are any unforeseen challenges. This not only includes tracking and monitoring their performance through the use of KPIs, but also whether they’re completing the necessary deliverables on time. You can now begin tracking your team’s progress. Once your plan is set in stone, it’s time to start executing tasks and milestones. They should also be encouraged to sign all necessary documents such as nondisclosure agreements (NDAs) and requests for proposal (RFPs). All involved teams should be made aware of how to report progress and voice concerns. You’ll also want to start developing a central source of truth and documentation that employees can refer to, including a change management process. Now you’ll start to break down the project into milestones, assigning roles and responsibilities to each employee, providing deadlines for each deliverable as well as the overall project, and determining an overall budget. While this may have been discussed briefly during the initiation phase, this will now need to become much more detailed. ![]() In this phase of the project management life cycle, it’s time to start identifying the steps you’ll take to achieve the project’s goals. During this process, you’ll likely need to hold a pre-project meeting with your IT team and other stakeholders to define what the project is looking to achieve, setting out a basic project road map, gathering feedback and ultimately achieving buy-in. This is the initial phase where you define the overall objective of the project. In any IT project, there are some key stages to manage.
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